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GDPR – the final countdown

office security

GDPR the final countdown – tips to keep your data secure

Just a few days from now, your office security is going to be more important than it’s ever been – thanks to the new GDPR. Under these tougher rules, organisations must protect their customer, supplier and employee data or fall foul of potentially crippling fines. It’s not just hackers out there in cyberspace you need to be aware of- you also need to protect your business against physical intruders who might want to steal information.

So, here are 3 tips for tightening office security:

1. Don’t give criminals the key to the door.

RFID (Radio Frequency Identification) has completely replaced physical keys in many office buildings, but not everyone is aware that security passes can now be cloned by cloned by fraudsters. RFID cards are vulnerable to the latest technology and can be read from a distance of several feet away, so criminals can collect data from them in public places like packed trains and busy cafes. It’s easy for a data thief to transfer the information to a blank card which gives them easy access to your office.

Fortunately, there’s a straightforward solution if security cards are kept in special, secure holders which cannot be scanned. These card holders block unauthorised transmission of data at the normal frequency used by businesses (13.56 MHz). If you require this protection, Paperstone has a range of card holders, sleeves and wallets to meet your needs (do give us a call if you require further information on these products). There are similar sleeves for protecting credit cards too.

2. Know who’s who in the building.

In a busy office, many people are coming and going, from building maintenance and IT specialists, to delivery drivers, customers and temporary staff. Make sure you verify people’s identity beyond doubt, and don’t take business cards at face value – ask for a driving licence as a safeguard. Keep a visitor book and issue visitor passes to anyone who enters the building.

3. Let managers lead the way in matters of security.

Make sure that all security policies and procedures are followed religiously by everyone – even those in higher levels of management, to cultivate a security-conscious culture from the top down.

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